Auto-Reminder Bot

Never miss appointments, warranties, or maintenance tasks—AiTomize reminds the right person at the right time.

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Appointment Reminder Automation

Syncs with Google, Outlook, or custom booking tools and sends multi-channel reminders 24 h and 1 h before each appointment.

  • 40 % drop in no-shows for service teams
  • WhatsApp, SMS, or email templates in any language
  • Reschedule link included—calendar auto-updates
Renewal dashboard

Warranty & Contract Renewal Alerts

Monitors purchase dates, lease terms, and SLAs, then notifies procurement or customers 30, 7, and 1 day before expiry.

  • Connects to ERP, CRM, or simple CSV
  • 25 % uplift in renewal revenue
  • Audit trail of every notification sent
Maintenance schedule view

Preventive Maintenance Scheduler

Triggers reminders after X operating hours, mileage, or calendar days. Perfect for facility and fleet managers.

  • IoT sensor or manual logbook input supported
  • Slack ticket + calendar invite for technicians
  • 45 % reduction in unplanned downtime
Custom reminder workshop

Custom Reminder Workflow

Need multi-step approvals, escalations, or industry-specific logic? We build bespoke reminders that plug into 3 000+ APIs.

  • Discovery workshop → prototype in 5 days
  • Fixed-price quote before development starts
  • 24 / 7 monitoring and SLA-backed support

Our 3-step method for fast, predictable automation

01

Free Process Audit

We map every repetitive task, estimate the hours & euros you can save, and prioritise quick wins. €0 — no obligation.

02

Fixed-price Pilot

Within 7 days we build a working automation using sample data. Pilot fee starts at €1,950 — no hidden extras.

03

Go-Live & Support

We connect to your live systems, train staff, and monitor 24/7. Ongoing support from €190 / month.

Transparent pricing, proven results

AiTomize keeps pricing simple so you always know the ROI up front.

Step 1: Our free audit pinpoints bottlenecks and delivers a savings forecast.
Step 2: You get a fixed-price pilot quote (typically €1,950 – €4,500) based on scope and integrations.
Step 3: After approval we implement within ≤30 days and switch to a light monthly retainer covering monitoring, updates and minor tweaks.

Most clients recoup the pilot cost within the first 2–3 months after go-live. No licences, no per-user fees — just predictable value.

Free Process Audit

Our other services

Here you will find our complete service catalogue, neatly gathered in one overview.

How much can you save with AiTomize?

See instantly how much manual work we can eliminate with automation.

50+

Satisfied clients

“We used to spend hours every week on manual follow-ups. With AiTomize those workflows are now fully automated — it feels like we gained an extra team member overnight.”

Sofie De Smet

Operations Manager, Antwerp

“What I appreciated most was the speed. Within a few days we had working automations that saved time and caught human errors we used to miss.”

Julien Morel

Finance Director, Namur

“AiTomize delivered a solution tailored to our exact needs. It handles routine tasks flawlessly, so our team can finally focus on real growth.”

Elif Yildiz

Managing Director, Brussels

Frequently Asked Questions

Still wondering how AiTomize can unlock automation ROI for your team? Here are the answers we give most often.

Most pilot automations are rolled out in 30 days or less. You’ll usually have a working prototype within the first week.
Anything repetitive and rule-based: email & WhatsApp replies, QR timesheets, grant monitoring, GDPR “forget-me” requests, Peppol XML corrections, and more.
No. We build on low-code platforms like Zapier and n8n. Your team just signs off on the workflows and enjoys the results.
Absolutely. Workflows run on EU servers, encrypted in transit and at rest. We sign a DPA and follow GDPR security measures (Art. 32).
We charge a fixed pilot fee (one-off) and a small monthly support retainer. No hidden costs, no per-user licences.
AiTomize includes 24/7 monitoring. If a workflow error occurs, our team is alerted and fixes it — usually before you notice.
Yes. We connect to 3,000+ apps — including Xero, Odoo, Slack, HubSpot and Peppol — via secure APIs and webhooks.

50+

Satisfied clients

How we do it

We turn inefficiencies into automation with a process tailored to your team.

01

Free process audit

Tell us where it hurts. We identify bottlenecks and estimate hours & euros you can save. Day 0

02

Prototype in days

We build a working Zapier/n8n flow on sample data — zero dev time on your side. Day 1–5

03

Live in 30 days

Connect to your live systems, set KPIs, train staff. Fixed price, no surprises. Day 30

04

Monitor & improve

Dashboards show hours saved and prevent errors. We tweak flows as your needs evolve. Ongoing

Adres
Rolstraat 10
1000 Brussel, België
Telefoon

+32 496 37 87 77